Your 2010-2011 Regional Management Team! Back row (l-r): Judy Kaeser, Membership Coordinator, Barb Purdum, Events Coordinator, Bobbi Walker, Interim Finance Coordinator, Linda Gross, Communications Coordinator, Front row (l-r): Diane Huber, Education Coordinator, Twilla Duvall, Team Coordinator, Becky McDuffee, Directors' Coordinator, Peggy Leon, Marketing Coordinator. Bev DuPont, Finance Coordinator (not photographed)

Would you like to be on the REGION 5 team?
We will be accepting applications beginning May 1st.
Applications will be due by August 1, 2010
For questions, contact Becky McDuffee

Application for Regional Management Team (coming soon)

RMT's objectives are to:

• Oversee all activities of the Region
• Ensure open communication at all levels
• Assess the educational needs and plan programs to meet those needs
• Provide counseling to Chapters with the Region
• Monitor Chapter compliance with Corporate and Regional By-laws, Policies and Procedures
• Develop long-range plans based on the goals and core values of the Region
• Oversee and evaluate the implementation of Regional strategies to meet long-range plans
• Perform administrative functions as delegated by the International Board of Directors.

Communications Coordinator
Linda Gross, lindalgross@gmail.com
Regional Appointment

Functions:

• Receives communications from the International organization and disperses to the region
• Maintains internal communication channels among the region, chapters, and individual members
• Develops and maintains the regional leadership database
• Is responsible for regional Web site and database design, implementation and maintenance, with input from the Marketing Coordinator
• Maintains a complete record of regional meetings and activities
• Is repsonsible for recording and preparing minutes of all meetings of the regional management team
• Distributes copies of minutes to members of the team, regional chapters, and the Meetings and Corporate Services Department at International Headquarters
• In consultation with the RMT, prepares and submits year-end Team Report to the Meetings and Corporate Services Department at International Headquarters by established deadline
• In consultation with the RMT, prepares and submits summary of Annual Regional Report to the Meetings and Corporate Services Department at International Headquarters by established deadline

Directors' Coordinator
Becky McDuffee, mcduffbe@illinois.edu
Elected by the Regional Chorus Directors

Functions:

• Represents the interests of regional directors on the Regional Management Team
• Communicates with directors in her region to assess their needs
• Communicates directors' needs and the needs of their chapters to the Education Coordinator
• Provides and facilitates a forum for directors at regional events

Education Coordinator
Diane Huber, dchuber1@juno.com
International Appointment

Functions:

• Develops, coordinates, and monitors regional educational programs in conjunction with other coordinators
• Plans curriculum for educaitonal events such as seminars and workshops
• Works in coordination with Events and Marketing Coordinators on marketing events
• Coordinates regional faculty visits to choruses
• Maintains five-year education plan document
• Implements the chapter revitalization plan for maintaining the integrity of the musical product and administrative process as outlined in the RMT Handbook
• Approves chapters and prospective chapters for public performance
• Auditions for approval Chapter-at-Large quartets for public performance
• Develops faculty or staff to assist in implementing regional educational programs
• Appoints an Arrangers Coordinator who administers the program that offers training for aspiring arrangers within the region
• Appoints a YWIH Coordinator to educate and inform the musical leaders in each chorus abotu the YWIH program
• Appoints a DCP Coordinator who administers the program within the region

Events Coordinator
Barb Purdum, mudrup@sbcglobal.net
Regional Appointment

Functions:

• Facilitates the securing of appropriate venues for regional programs and events, including site inspections and negotiation of contracts
• Coordinates on-site arrangements for all regional meetings and events, including regional competitions
• Serves as or oversees the work of the Chair of the Regional Convention (CRC) as defined in the Guidelines for Regional Convention
• Works in coordination with the Marketing and Education Coordinators on marketing events
• Oversees registrations for all regional events
  

Finance Coordinator
Bev DuPont, bnjdupont@att.net
Regional Management Team Appointment

Functions:

• Ensures that all financial resources of the region are accounted for in an effective and efficient manner
• Coordinates the long-range financial plan in conjunction with other team coordinators
• Prepares and submits the annual budget for the region
• Manages bank accounts and investments and keeps accurate and current records of all financial transactions
• Receives all funds paid to the region and issues all payments
• Negotiates contracts for equipment and services required by the region
• Holds sole authority to sign contracts on behalf of the region
• Coordinates projects to raise non-dues income
• Presents a report on the region's financial condition at meetings of the RMT
• Prepares an annual financial statement for submission to the Director of Finance and Administration at International Headquarters
• Submits accounting records for audit at the close of the fiscal year to a qualified person (or persons) selected by the RMT or for examination or audit at any time as directed by the RMT
• Files Annual 990 tax form (United States regions) with the Internal Revenue Service by September 15 for the preceding year ending April 30
• Provides advice and training to chapter treasurers and serves as a resouce to chapters with financial questions
• Provides financial information necessary to complete application for corporate gifts/grants
  

Marketing Coordinator
Peggy Leon, leonleon@charter.net
Regional Appointment

Functions:

• Develops and provides marketing and public relations programs that promote chapter and regional events, and membership growth and retention
• Plans and implements marketing and public relations programs to increase membership growth and retention
• Design and implements plans to market events and products
• Works in coordination with the Membership Coordinator on membership growth and retention plans
• Works in coordination with the Events and Education Coordinators on marketing events
• Works in coordination with the Communications Coordinator on Web site and database design, implementation, and maintenance
• Maintains database of media contacts
• Writes and distributes press releases and produces media kits
• Invites media to regional events and serves as onsite media contact
• Initiates media opportunities including on-air interviews and feature stories
• Maintains database of advertising contacts
• Designs, negotiates, and buys advertising in local media
• Sells advertisements in regional publications
  

Membership Coordinator
Judy Kaeser, jkaeser@hughes.net
Elected by Regional Membership

Functions:

• Represents the interests of chapter management and membership on the Regional Management Team
• Communicates president/team leader and chapter needs and issues to the Regional Management Team
• Provides and facilitates a forum for president/team leaders at regional events
• Instills in the members of her region an awareness of their relationship to the organization, to the region, and to other choruses
• Develops a plan, in conjunction with the Education Coordinator, to teach chapters in revitaliztion ways to attract new members and tretain existing ones
• Plans and implements programs in teh area of membership growth and retention
• Works in coordination with Marketing Coordinator on membership growth and retention plans
• Visits and maintains regular contact with chartered chapters to promote membership growth and retention programs
• Guides prospective chapters through the Steps Toward Chartering program
• Assists chapters in revitalization with growth and retention programs
• Develops support staff to assist in planning and implementing programs such as; steps toward chartering, membership recruitment, membership retention, chapters in revitalization
• Appoints a Chapter-at-Large Coordinator to ensure CAL members' awareness of and inclusion in regional events, programs, and publications
• Appoints a Chapter Coordinator to maintain regular contact with chapter presidents/team leaders to assess and communicate chapter needs to the Membership Coordinator

Team Coordinator
Twilla Duvall, Twilla_Duvall@centralbank.net
Regional Appointment

Functions:

• Facilitates meetings of the Regional Management Team
• Coordinates agenda for Regional Management Team meetings with input from members
• Reviews and approves all chapter standing rules
• Reviews regional standing rules and job descriptions, and makes recommendations for neccessary revisions
• Maintains the region's long-range plan document
• Maintains the regional calendar
• Develops a support staff to assist in implementing responsibilities such as; Chapter standing rules review, Regional calendar

Each Team Members is responsible for:

• Maintaining contact with appropriate staff members at International Headquarters
• Maintaining comprehensive records and forwarding materials to successor
• Training her successor
• Appointing staff to assist with the implementation of responsibilities as needed

Regional Standing Rules (PDF)